Unproductive business meetings not only waste time, they are costly for a company.
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This article was translated using AI technologies from our Spanish edition. Errors can occur as a result of this process.
Meetings are a necessary evil in business. They are important for making agreements with the different parts of a company. However, if not done correctly, they can be very wasteful of time.
There are times when the description of the purpose of the meeting is confusing, there is no agenda, minutes of a previous meeting to follow up on the decisions made – if any – and half of the people called do not know why they are there.
These meetings quickly "break down" to identify various problems that are going nowhere or to resolve issues that other forums could not resolve. There is no shortage of the assistant who decides to use his time on his smartphone while others chat with each other.
These are the least productive meetings in the world.
According to Industry Week, 15 percent of all work time is wasted in meetings, and that percentage rises to 40 percent when it comes to executives. This corresponds to two days a week when only three or more employees are met.
In addition, these unnecessary meetings result in a loss of $ 37 billion in labor costs in the United States alone.
Jabra offers a few tips to make business meetings more productive:
1. Think before you invite everyone
Before organizing a meeting, ask yourself: is it important to have a meeting? Perhaps you can solve the pending problems with a few phone calls.
You should also think about who the people who absolutely need to attend the meeting are, as their presence is essential to solving the problem at hand.
2. Determine a reason
It is important that you state why people should attend the meeting and what you want to achieve. Don't forget to give attendees the option of not attending if they feel that their presence will not make any meaningful contribution to the purpose of the meeting.
3. Be thorough with the details
The joints must be correct:
– Keep a clear agenda for the meeting.
-If necessary, send reading material in advance.
– Set a start time and a maximum end time for the meeting.
– Avoid falling on items that are not on the agenda.
– Increase a minute of the agreed points.
Do you have any other tips to make job meetings more profitable?