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Important software program instruments to prepare your podcasts

Management tools are key to staying organized and not getting overwhelmed by all of your brilliant podcast ideas.

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Entrepreneurs need to stay organized. Your podcast also needs to be organized. Fortunately, many software options can make life easier for business owners who have a podcast. With these tools, you've got it all covered, whether you want to use a show notes app or an online storage service.

A great way for business owners to organize their upcoming podcast episodes is to create an outline or frame. The best podcast outlining tools make it easy to manage ideas and consolidate them into an overarching framework for the show. Dynalist is an outline tool that organizes your thoughts and tasks into simple lists, with powerful features that are easy to use. Your free plan includes unlimited articles and documents. Your podcast needs, especially if you're doing live podcasts, are a great online storage solution. Online storage is essential for sharing audio files with a podcast editor, sharing notes with a co-host, episode graphics, and more. Google Drive, Dropbox, and One Drive offer good solutions.

Curating is important

“Your job is to collect good ideas. The more good ideas you gather, the more you can choose to be influenced by. ”- Austin Kleon, Stealing Like an Artist: 10 Things Nobody Told You About Creativity

Curating podcasts is essential to keeping your show organized and not inundated with an abundance of podcast ideas. Take the best ideas and digitally hoard them. Pocket captures content from any publication, page or app with one click. It then appears on all devices for reading at home, at work, or elsewhere. Pinterest probably doesn't need an introduction. It is a popular social network where people look for inspiration and ideas or blog posts on topics that suit their interests. Here are some tips from Pinterest for promoting your podcast.

Related: If you're into podcasting, you need to know about audio production

Manage projects and view notes

Entrepreneurs can organize their podcasts with the help of a project management app. Popular options are Asana and Trello, but here are a few other options that might better suit your needs when it comes to podcasting organization. SmartTask is a practical choice as it offers an online calendar function and summarizes all podcasters' tasks in one view. ClickUp is another project management software designed for teams. Podcasters use this to assign tasks and dependencies and easily handle all of their projects, large and small. Airtable is a spreadsheet-like database that helps you organize and visualize data. Airtable is useful for podcasters as it provides data entry, access to save files, and the categorization of various podcast episode tracks or topics. It's also great for surveys.

One of the most important things to keep in mind about podcasting is how you manage your show notes. Aside from using Google Docs, Simplenote, and Evernote, which are popular options in this area, there are a few other apps that you may not be familiar with. Notion is a great option for writing show notes because you can save and organize your notes in one place. You can also insert diagrams, pictures, audio files or other documents from any device and easily collaborate with people on the same document at the same time. is great for creating outlines and generating show notes content. All you have to do is enter the text that will be included in your show notes and will help you automatically generate meaningful information such as links, images, a table of contents for each episode, and an overview or summary for each episode . Scrivener is primarily a writing tool, but it can also benefit from show notes. The project files are organized into chapters or scenes, and you can keep your research, outlines, drafts, and references in one place. It's great for a writer or writer who also happens to have a podcast.

Related: How To Promote Your New Podcast: 10 Effective Strategies To Try

Get great listener information through polls and polls

Business people can use surveys for fun and games or gather information about their listeners. You can use them in live broadcasts to ask pre-selected questions by you (or even the audience) or to measure attitudes on various topics. Typeform is an online form builder with features like data visualization and conditional branching logic, making it easier than ever to collect customer feedback on specific topics – be it technical issues, usability issues, or best practices. Google Forms is a free product that you can use to get feedback, gather information on various topics, or organize your tasks for each project. Survey Monkey is one of the most popular free online survey tools, ideal for surveys up to 500 responses in length. Rephonic released a free podcast reach tool that estimates how many listeners are listening to a particular topic. Brands and sponsors use it to get the data and contacts needed to showcase podcasts at scale and convert listeners into customers. Consider using Streak to keep track of the opening of your email. Business owners can use this tool to verify that potential guests have opened their email requests to include them on the show (note: this only works for Gmail).

Create episode artwork to grab attention

Recording podcasts requires focus and organization. Outstanding thumbnails for your broadcast on listing platforms like Apple Podcasts and Spotify can attract new listeners' attention. Unsplash provides high quality, royalty-free images for your show. BeFunky is an online photo editing tool that can organize your photos into engaging images for your show. Canva is popular with podcasters and offers free templates for creating posters, promoting artwork, and displaying a variety of formats.

Entrepreneurs have many options to organize their podcast-related tasks, including software and online platforms. It can be time consuming to manage your tasks when you are working on multiple projects at the same time. Hopefully this information will help you stay organized and keep track of all of the different pieces that it takes to complete the podcast puzzle.

Related: The 7 Step Process to Launch Your Podcast for Free

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